Econocom is a European group specializing in services related to digital transformation. European market leader, the group is present in 18 countries. Its activity covers all digital professions thanks to a network of expert companies in fields ranging from the cloud to cybersecurity.
Econocom, European leader, designs, finances and facilitates the digital transformation of large companies and public organizations. With 49 years of experience, it is the only player in the market to combine 360° expertise via project financing, equipment distribution and digital services. The group is present in 16 countries with more than 8,200 employees, for a turnover of 2,505 million euros in 2021.
It was the group's external growth policy that made the need for automation imperative, and pushed the group to turn to NEOFI.
To manage the company's activity, the General Director of ECONOCOM Products & Solutions (EPS) relies on "order-to-cash" reporting which informs him every morning of the status of orders, the backlog , deliveries and invoices. This reporting is prepared every evening by the management controller who extracts, via the business application, the data for each of these 4 positions.
However, this activity has been increased tenfold by organic growth and by the acquisition of a company which completes its offer but which uses a business application different from EPS. Indeed, these extractions have a fundamentally different structure and format, a heterogeneous level of information and quality of data. The management controller was forced to harmonize the extracted data before merging them and then to make corrections before presenting uniform reports to the DG. This considerable work was carried out manually and the data merged into a gigantic Excel file, each modification of which took several tens of minutes. With four types of extractions per application, the final file represented at the end of the year more than 500,000 lines in more than a hundred columns and three hours of work per day to harmonize everything.
The first objective of NEOFI was to automate the extractions of each report, i.e. 4 files, in each of the two applications. NEOFI then controls the data then harmonizes and merges it in order to feed the NEOFI Analytics in which the reports are designed. The task of the management controller is now to identify possible errors (order, entry, etc.) and to correct them.
Now that the process of designing daily reports is automated and improved, the activity of the management controller focuses on the study and optimization of customizable reports in order to more quickly identify pending cash reserves. Its investigations involve salespeople, who, thanks to managing access to data by perimeter, only see the data that concerns them. Everyone can follow their orders, deliveries, invoicing, objectives and margins at their own level, by day, week, month and year, with a drill down to find out the details.
The next step is already underway! It gives customers the opportunity to manage the progress of their orders, deliveries and invoices through the implementation of internal and external KPIs. The objective is to increase the quality of customer relations by sharing data that can be visualized in widgets which are designed from Business Intelligence reports.
